Nilu Shuja

virtual assistant

Over 20 years of experience providing high quality admin support and project management has made me an excellent partner and valuable asset to busy executives around the world. You can outsource your necessary but time-consuming tasks to me so you’re freed up to get on with other things – like managing and leading your company or business to success.


  • MS Office (+ Visio) | Google Suite | Sharepoint
  • MS Project | Smartsheet (Project Mgmt)
  • Concur | Expensify (Expense Reporting)
  • Malbek (CLM)
  • Solium | Carta | AST (Stock Admin)
  • Coupa | | Tipalti (Finance)
  • Adobe Photoshop | Adobe Premier | CapCut | Canva
  • Nasdaq Boardvantage| Diligent (Board Meeting Mgmt)
  • Workiva (SEC Reporting)
  • Webex | Zoom | MS Teams | Slack | Skype

Certificates and Education 

  • Bachelors of Science in Business Administration  University of San Francisco
  • Licensed Notary Public in the State of California
  • Six Sigma Yellow Belt Certified
  • Microsoft Certified Professional

    Areas of expertise

    General Virtual Assistance to include but not limited to:

    • calendar management
    • meeting coordination
    • email screening
    • contacts management
    • domestic and international travel arrangements
    • expense management
    • management of file sharing and storage systems
    • preparing presentations
    • creating reports for executives and professionals across diverse industries

    For busy individuals who need assistance with both office and personal tasks. Services include but are not limited to:

    • scheduling appointments
    • making domestic and international travel arrangements
    • securing restaurant reservations and catering 
    • screening and responding to emails and voicemails
    • event planning
    • managing ad hoc projects

    A variety of data management and research services including but not limited to:

    • collecting and interpreting data
    • analyzing and interpreting results
    • drafting presention and reports from data/research

    Experienced administrative project management of small and large scale projects including:

    • initiating
    • designing
    • planning/executing/implementing
    • controlling/monitoring
    • closing a project

    Projects to manage include but are not limited to:

    • newsletter publishing
    • website creation
    • software rollouts
    • document management
    • corporate transactions including M&A Due Diligence and Integration tracking
    • set up of social media
    • accounts

    Professional and experienced legal assistance services including but not limited to:

    • corporate governance
    • board meeting preparation
    • document management for corporate transactions
    • contracts lifecycle management
    • corporate policy acknowledgements
    • file legal documents
    • track IP filings and renewals
    • conducting legal research

    Comprehensive Contracts Lifecycle Management from initiation to execution, including file and document management.

    Able to provide project management to identify the appropriate CLM solution, develop process and workflow diagrams, design CLM templates, create reports and notifications.

    Experience proposal writing and grant management services.

    Whether you have a corporate event or a personal celebration to plan, I can management all the planning from venue selection, catering, A/V, decor, and event marketing using a project management approach to ensure a successful event within your designated budget.  

    I am a registered Notary Public in the State of California.  I provide notarization, and facilitiation of certified translations and Apostille processing of documents.  


    Over 20 years of experience.

    across 15 industries.

    in 6 countries.


    “Nilu is one of the best Assistant and Project Manager I have worked with in my 28 years in business! Efficient, effective and proactive, her ability to “get things done” is truly exemplary and an inspiration to those around her. She is “hands-on” in her management of projects, ensuring that every stage runs smoothly and according to plan…she leaves nothing to chance. Consequently the clients she manages are satisfied clients.”  — Patrick Ind, General Manager, Lapis, Moby Group

    Nilu is respected by our clients at all major embassies, various offices in the international military forces and the government ministries. She’ll be a major asset to any company seeking a top level professional to enhance their business objectives. She’s not just good. She’s great! If you’re in need of the services she’s offering, Nilu is the only person you should contact.”   — Farrell Meisel, Group CEO, groupOne Media

    “I hired Nilu to research and write a country briefing to support the relocation and cultural adjustment of World Bank staff being posted overseas. She was very knowledgeable, thorough and a very good writer. She was great to work with and provided very useful information that has and continues to support staff’s adjustment -and consequently their productivity. I strong recommend her.”  — Geremie Sawadogo, Senior Human Resources Officer, the World Bank

    “Nilu can take high level direction, prioritize her work and produce results. I am constantly busy on multiple fronts and to have someone so dependable is a big benefit to me.” — Nick Hawkins, Chief Financial Officer, Corsair Gaming, Inc. and Arteris, Inc.

    Let's Talk

    Leave a note or a voice message and I will get back to you for a free consultation.

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